Volunteer Information (Run)

Volunteer Opportunities

Aid Station

You will be responsible for setting up, handing out water and HEED, assisting runners by contacting medical staff if necessary, and cleaning up your station.  All aid stations will have a small first aid kit.  Do not provide medical care, though you may hand out a band aid, vaseline, or any other requested items that are in the kit.

Training Information Please Read!

Baggage Check

You will give the participant a clear bag and a label.  They will write their number on the label and place it on the bag which has the belongings that they wish to check.  You will be responsible for taking the participants’ bags, sorting/organizing them during the event,  and returning them to them after they have finished their race.

Training Information Please Read!

 

You will be helping hand out finisher medals and water to all finishers of the Detroit Women’s Half Marathon and 5k.  You will then direct them toward the food tent. Training Information Please Read!

Packet Pick Up

 

You will be responsible for handing out race bibs, t-shirts, and race bags to all participants during the Women Run the D Expo and/or the morning of the race.  Training Information  Please Read!

Corral Dividers and Crowd Control

You will help ensure that all participants and spectators are in the appropriate spot at the start of the race and keep spectators off the course during the race.  Training Information  Please Read!

Course Marshals

 

You will keep an eye on all runners and be sure they know which way to go.  You will alert the race director and medical staff if something doesn’t seem quite right.

Training Information  Please Read!

CLICK HERE FOR A MAP OF COURSE MARSHAL LOCATIONS

 

Post Race Food

You will be responsible for setting up the food area and distributing food to the participants after they have completed their race.

Training Information  Please Read!

 

Check In Details: Check in at “Volunteer” table in Registration tent by Start Line by 7:30 am

Pick up Volunteer T-Shirt

Follow directions to your post on map and start setting up your station.

Job Description: Aid Stations are set up along the race courses. All supplies are dropped off race morning by the Operations Crew. When the volunteers arrive at their station they will set up, serve the runners, and then break down the leftover supplies. A Captain will be designated for each water stop. The Captain will have communicated with the Race Director and will have a clear idea of what needs to happen.  Aid Station groups are encouraged to theme their stops and may choose to wear costumes, uniforms or shirts that identify the group or organization they belong to, or race volunteer shirts.

Preparation:

  • Mix one container of HEED with one full blue cooler (5 gallons) of water.  Use water from one-gallon jugs.
  • Wear supplied gloves.
  • Fill cups about half-way.
  • Be sure HEED is in HEED cups and water is in plain cups.
  • Stack layers of completed cups on provided tables with water toward the front and HEED toward the back.

During Race:

  • Hand out filled cups to participants (holding from bottom).
  • Yell what you have (“Water!”/ “HEED!”).
  • Maintain cleanliness of Aid Station (see manager for instructions: sweep road, cups into trash bins).

Do not leave station until dismissed!

What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: The Best Women Run the D Aid Station is a coveted title and is up for grabs!  Every aid station that meets the following criteria is eligible.  Votes will be cast by anonymous judges and the Best Aid Station will receive a $300 donation to their organization and bragging rights for an entire year!!!Judging Criteria:

  • Must have at least 10 volunteers including a minimum of 3 adults
  • Captain must communicate with Race Director prior to race day
  • Arrive on time on race day
  • Set up, serve, and break down the station according to guidelines/aid station manual
  • Additional elements (costumes, music, theme)
  • All volunteers will receive an official volunteer t-shirt, snacks, and a warm and fuzzy feeling
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by Start Line by 7:30 am

Pick up Volunteer T-Shirt

Meet with Baggage Check Manager

Job Description: You will give the participant a clear bag and a label. They will write their number on the label and place it on the bag which has the belongings that they wish to check. You will be responsible for taking the participants’ bags, sorting/organizing them during the event, and returning them to them after they have finished their race.
What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by Start Line by 7:30 am

Pick up Volunteer T-Shirt

Meet with Finish Line Captain

Job Description: If you are in charge of medals:

  • You are responsible for handing out medals to all of the participants who cross the finish line.
  • Be ready with the medals on your arm (like the picture) so you can easily place a medal around the necks of the finishers.
  • Put a medal around each participants’ neck for a job well done!

If you are in charge of water:

  • You are responsible for handing out water to all of the participants who cross the finish line.
  • Have the water bottles ready and accessible- they come quickly!

All Finish Line Volunteers:

  • Make sure that there is space for the participants to pass – do not block the flow!
  • Be sure to congratulate each and every one of them!
  • Try to make eye contact and make sure the person is ok.  If you have any doubt ask if they need medical help.  If so, either call for medical or direct the person to the medical tent.
  • The first finishers will cross the line at around:

-5k: 8:30ish

-Half Marathon: 9:20ish

What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by 9:30 am (Saturday shift) 6:00 am (Sunday shift)

Pick up Volunteer T-Shirt

Meet with Registration Director

Job Description:
  1. All participants must present photo id to pick up packet
  2. Each participant must pick up her own packet
  3. Participants will check the “Alpha List” to see bib number
  4. They will then get in the appropriate line to pick up the bib number
  5. Hand out the bib and a race bag
  6. Direct participant to the t-shirt table
  7. Do not try to handle any issues- if there is an issue send the participant to the “Solutions” table
What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by 9:30 am (Saturday shift) 6:00 am (Sunday shift)

Pick up Volunteer T-Shirt

Meet with Food Director

Job Description: Volunteers at the Food Station are responsible for:

  • Setting up the area
  • Preparing food (Director will give specifics about this)
  • Distributing
  • Working together to keep participants moving along
  • Keeping food items stocked
  • Marking bibs after participant has gone through line
What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by Start Line by 7:30 am

Pick up Volunteer T-Shirt

Meet with Start Line Manager

Job Description: Corral Marshal:

Your responsibility is to help organize the runners at the start line to their correct start position according to their expected pace.

Crowd Control:

You will direct and move participants through the start and finish lines and keep spectators off the course.

What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

 

Check In Details: Check in at “Volunteer” table in Registration tent by Start Line by 7:30 am

Pick up Volunteer T-Shirt

Meet with Course Coordinator

Job Description: The runners will be in the bike lane and the lane adjacent to it. The other lanes will be open to traffic. Your jobs will range from guiding runners at key turns &/or keeping runners safe on the course by making sure they run where they are supposed to. If a car wants to enter the area with the runners, politely ask the car to please turn around because the road is closed. The runners have the right of way and it is your job to keep the area safe so they can keep running their pace. If something doesn’t seem quite right, please contact the race director and/or medical staff.
What to Wear: Please dress casually and comfortably. You may wear your volunteer shirt alone or over other clothing. You may want to dress in layers, as it is typically cooler in the morning and warmer in the afternoon. Wear comfortable shoes. Please make sure you dress appropriately in the event of inclement weather. We will make every effort to continue the race activities as planned.
Code of Conduct: We totally appreciate that you are volunteering your time. Please understand that you are representing Epic Races and we are counting on you. If you can’t make it please find a replacement and let us know who to expect. Cheer on the participants, make sure they know where to go without needing to ask, if you don’t know an answer to a question direct them to somebody in an orange shirt, and if for some reason you aren’t enjoying yourself, pretend that you are.
Volunteer Benefits: All of our volunteers will receive snacks, an official Epic Races Volunteer t-shirt, a warm and fuzzy feeling.
Contact Info: Volunteer@Epicraces.com

734.531.8747

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